Wilma Triage

Automated daily triage of Wilma school data for parents. Filters noise, surfaces actionable items, and syncs exams/events to Google Calendar.

Dependencies

• wilma skill — install from ClawHub (clawhub install wilma) for Wilma CLI commands and setup
• gog skill — install from ClawHub (clawhub install gog) for Google Calendar sync

First Run Setup

On first use, collect and store configuration:

• Discover kids: Run wilma kids list --json to get student names, numbers, and schools
• Calendar ID: Run gog calendar calendars to list available calendars. Ask the user which calendar to use for school events. Store the calendar ID in TOOLS.md under a ## Wilma Triage section along with naming conventions for events.
• Preferences: Ask about any kid-specific rules (e.g., subject overrides like ET instead of religion). Store in MEMORY.md as part of the Wilma triage context.

Workflow

• Fetch data — check TOOLS.md for student details, then start with summary:

# Best starting point — returns schedule, exams, homework, news, messages
   wilma summary --all-students --json

   # Drill into specifics as needed
   wilma exams list --all-students --json
   wilma schedule list --when today --all-students --json
   wilma schedule list --when tomorrow --all-students --json
   wilma homework list --all-students --limit 10 --json
   wilma grades list --all-students --limit 5 --json
   wilma messages list --all-students --limit 10 --json
   wilma news list --all-students --limit 10 --json

   # Read full content when subject line looks actionable
   wilma messages read <id> --student <name> --json
   wilma news read <id> --student <name> --json

• Filter — apply triage rules below plus any kid-specific rules from MEMORY.md
• Calendar sync — add missing exams and actionable events using gog CLI commands from TOOLS.md
• ALWAYS check for existing events before adding to avoid duplicates
• Use naming conventions stored in TOOLS.md
• Remove cancelled events from calendar
• Report — if actionable items found, send details. If nothing actionable, stay silent or send a brief confirmation. Check MEMORY.md for the user's notification preference.

Calendar Sync

Refer to TOOLS.md for the calendar ID, naming conventions, and exact gog CLI commands.

NO DUPLICATES rule:

• Before adding any event, check calendar for that date range
• If a matching event exists (same date + child + subject keywords), skip it
• Only add if not already there

Understanding Wilma Messages

Wilma messages come from different sources and have very different signal-to-noise ratios. Knowing the difference is critical for good triage:

• Viikkoviesti / weekly letter (from class teacher) — HIGH VALUE. These are the class teacher's weekly updates. They look like casual newsletters but frequently contain buried actionable items: upcoming exams, materials to bring, schedule changes, field trips, deadlines. Always read the full content. Never skip based on subject line.
• Teacher messages (from subject teachers) — Usually about specific exams, homework, or class events. High signal.
• School office / rehtori messages — Administrative: schedule changes, events, policy updates. Medium signal — skim for actions.
• Kuukausitiedote / monthly newsletter (from school office) — Read these. They typically contain important dates: holidays, school year start/end, event schedules, enrollment deadlines. Don't skip based on the generic subject line.
• City-wide notices (from Helsinki/municipality) — Health campaigns, transport info, surveys. Usually noise for daily triage. Skim subject, skip unless clearly actionable.
• Parent union / vanhempainyhdistys — Low signal by default (fundraising, volunteer calls). However, check MEMORY.md — if the parent is actively involved in the union, these become high priority.

Triage Rules

Always Report (Actionable)

• Forms, permission slips, replies needed
• Deadlines (sign-ups, payments, materials to bring)
• Schedule changes (early dismissal, cancelled classes, substitute arrangements)
• Special gear/materials needed (e.g., "bring ski gear", "outdoor clothing")
• After-school events kids might want to attend (discos, movie nights)
• Exam schedule updates or new exams
• Cancelled events that are on the calendar → remove them

Report Briefly (Worth Mentioning)

• Field trips, themed days with date info
• School closures, holiday schedule changes
• Health notices (lice alerts, illness outbreaks)
• New grades (brief mention with grade)

Important: Always Read Weekly Letters (viikkoviesti)

Skip Silently

• Concerts, cultural performances (FYI only)
• Generic "welcome back" or seasonal greetings
• City-wide informational notices (health campaigns, transport info, surveys)
• Parent union messages (unless user is actively involved — check MEMORY.md)

Suggested Cron Setup

Run daily at 07:00 local time as an isolated agentTurn job:

Schedule: 07:00 daily
Timeout: 180s
Task: "Read the wilma-triage skill, then run the full triage workflow. Report actionable findings."

Stagger with other morning jobs (e.g., email check at 07:05) to avoid API rate limits.

Output Format Example

📚 Wilma Update

Child A (8th grade)
• Math exam tomorrow — yhtälöt, kpl 1-8
• Friday short day (9:20-12:35) — kulttuuripäivä, bring laptop + outdoor clothes

Child B (6th grade)
• No actionable items

📅 Calendar: Added Child A math exam (Feb 10), removed cancelled disco (Feb 11)

Keep it brief. One line per item. Silence is better than noise.